Responsibilities:
Phase 1: 90-Day HR Audit and Compliance Setup
• Foundational documentation: Develop the employee handbook and core HR policies, and establish organized, compliant personnel files for all employees.
• I-9 and hiring compliance: Conduct a full I-9 audit and remediation, and review onboarding practices for federal and Utah state compliance.
• Classification review: Audit FLSA exempt and non-exempt classifications, evaluate independent contractor arrangements, and confirm job descriptions reflect actual duties.
• Wage and hour compliance: Review overtime calculation, meal and rest break practices, pay stub content, and Utah final pay timing requirements.
• Statutory and posting compliance: Confirm workers’ compensation coverage, UI and DWS registration, new hire reporting, and required federal and Utah labor law postings.
• Applicability assessment: Determine which federal and Utah employment laws currently apply at the company’s headcount, and right size policy accordingly.
• Agreements and contracts: Review offer letters, employment agreements, and any restrictive covenants for compliance with Utah’s Post Employment Restrictions Act.
• Reporting and roadmap: Deliver a written audit report with findings, risk ratings, and a prioritized remediation plan, along with an executive summary for ownership.
Phase 2: Ongoing Advisory (3-5 hours per month)
• HR infrastructure maintenance: Keep policies, handbook, and personnel files current as regulations and the business evolve.
• People operations support: Provide guidance on hiring, onboarding, performance management, and offboarding as needs arise.
• Risk management: Serve as a point of contact for employee relations questions, complaints, and disciplinary or termination decisions.
• Strategic HR guidance: Advise ownership on compensation structure, org design, and HR practices that support planned growth.
Qualifications:
- HR leadership experience: 8 or more years of progressive HR experience, including prior CHRO, VP of HR, or senior HR generalist leadership roles.
- Compliance expertise: Demonstrated experience with I-9 audits, FLSA classification, wage and hour compliance, and multi state or Utah specific employment law.
- Small business fluency: Comfortable operating without a large HR infrastructure or team, and building compliant HR functions from the ground up.
- Credentials: SPHR, SHRM-SCP, or equivalent HR certification strongly preferred.
- Communication: Strong written and verbal communication skills, with the ability to translate compliance requirements into plain language for ownership.
- Discretion: Comfortable handling confidential employee and business information with sound judgment.
Compensation & Logistics:
- Rate: To be determined, commensurate with experience and qualifications.
- Engagement structure: Phase 1 is a fixed scope 90-day HR audit and compliance build out. Phase 2 is an ongoing fractional advisory engagement of approximately 3-5 hours per month.
- Employment type: Fractional, part-time.
- Work arrangement: Hybrid, with periodic on-site presence in Utah as needed and remote work otherwise.
- Reporting structure: Reports directly to ownership.
- Start date: Immediate.
Interested candidates should submit a resume or CV along with a cover letter that specifically addresses experience with HR audits, I-9 remediation, and small business HR compliance in Utah or a similar regulatory environment.
This search is managed exclusively by 5FT View Consulting. The hiring organization is not identified at this stage and will be disclosed to shortlisted candidates under NDA. All inquiries will be held in strict confidence.
